Administrative Assistant

Job Title: Administrative Assistant

Location: Haiku, Maui

Pay: Part-time @ $17/hr

*Remote Work and Relocation Assistance not offered for this position

Job Summary: Common Ground Collective is seeking an organized and proactive Administrative Assistant to help with day-to-day administrative operations of our office. The position will play a key role in ensuring the smooth functioning of our organization, supporting our mission to foster a more sustainable community in Maui. This position requires a dynamic individual who can manage multiple tasks and contribute positively to our team environment.

Key Responsibilities include but are not limited to:

• Serve as the primary point of contact, providing excellent customer service and resolving inquiries or escalating as needed. Handling office communications, including phones, emails, and coordination with staff, client, buyers, vendors, and service providers.
• Coordinate the organizational calendar, ensuring logistics and materials are in place for meetings, appointments, and maintenance.
• Assist with volunteer recruitment, onboarding, scheduling, and engagement tracking.
• Maintain accurate records and perform timely data entry for projects, volunteer hours, and organizational documentation.
• Organize and archive digital and physical files for accessibility and compliance.
• Process invoices and donation receipts, ensuring accuracy and proper documentation.
• Collect and organize records of purchases, services, and deliveries.
• Support the Executive Director and team with administrative and project coordination, including tracking deadlines and deliverables.
• Perform light office cleaning and maintenance to maintain a welcoming workspace.

Minimum Qualifications:

• High school diploma or equivalent.
• No experience needed will train
• Excellent communication and customer service skills.
• Ability to multitask, prioritize, and work effectively under pressure.
• Strong organizational skills and attention to detail.
• Reliable transportation and legally able to work in the US.

Preferred Qualifications:

• College courses or degrees in Business Administration or a related field.
• Proficiency in Google Suites
• Previous experience in volunteer coordination and non-profit organizations.

How to Apply:

Interested applicants should send a resume, including references, and a cover letter outlining how they meet the specific requirements of the position to [email protected]. This position is available immediately, and applications will be reviewed on a rolling basis.

Join Common Ground Collective and contribute to making Maui a more sustainable and resilient community!