Special Projects and Operations Coordinator

Dec 03 2024
Grow Some Good |Wailuku|Full Time, $58,000 - $62,000 / year
Job Description

Position Title: Special Projects and Operations Coordinator

Location: Maui, Hawaii

Organization: Grow Some Good (GSG)

About Grow Some Good:

Grow Some Good cultivates community well-being through sustainable agriculture, food

security initiatives, and environmental stewardship programs in Maui County. We work

with local schools, community partners, and volunteers to provide hands-on agricultural

and environmental education for students and community members.

Position Summary:

The Special Projects and Operations Coordinator plays a vital role in supporting Grow Some

Good’s Development, Program, and Administrative teams. This position will coordinate

special projects, (such as our Kumu Mea Kanu Program), streamline daily operations, and

oversee GSG’s volunteer program, including recruiting, onboarding, and supporting

volunteers. Reporting to the Executive Director, the Coordinator will work collaboratively

across departments to enhance operational effectiveness and programmatic impact. With

training, the Coordinator will also assist in managing grants, helping to align allocations

strategically to maximize impact, and will have opportunities for professional growth in

these areas.

Key Responsibilities:

1. Volunteer Program Coordination and Engagement

○ Oversee the recruitment, orientation, training, and supervision of volunteers,

ensuring a positive experience that reflects GSG’s mission and core values.

○ Refine volunteer roles, work plans, policies, and procedures, and maintain

records of volunteer hours, performance, and engagement.

○ Recognize and reward volunteers’ contributions, fostering a motivated and

engaged volunteer community.

2. Project Coordination and Logistics

○ Coordinate special projects across Development, Program, and

Administrative departments, aligning them with strategic priorities and grant

deliverables.

○ Develop project management plans and oversee management of project

activities, including budgeting, scheduling, supply procurement, and

volunteer recruitment.

○ Manage logistics for outreach events, and community activities, providing

hands-on support to ensure their success.

3. Data Management, Grant Support, and Reporting

○ Track and analyze data related to program performance, volunteer

involvement, project progress, and community engagement.

○ Prepare regular reports on volunteer activity, program impact, project

milestones, and assist in meeting grant reporting requirements.

○ Support grant management by maintaining accurate records and tracking

funding allocations to ensure that projects and program expenses align with

grant guidelines.

○ Assist in preparing budgets and allocation strategies to maximize the impact

of grant funding and identify future funding needs.

4. Administrative and Operational Support

○ Perform administrative tasks, including processing forms, preparing reports,

tracking expenses, and coordinating with Finance, Human Resources, and

Information Systems.

○ Support budget monitoring, forecasting, and documentation of project and

program expenses.

5. Community Engagement and Social Media

○ Create and schedule posts, monitor engagement, and assist with community

outreach to support GSG’s social media and marketing efforts.

○ Work with the Development Director to implement GSG’s social media

strategy, sharing impactful stories and increasing community engagement.

○ Assist in producing monthly newsletters, increasing readership, and tracking

engagement metrics to measure social media and outreach impact.

6. Mission Alignment and Representation

○ Act as an exemplary representative of GSG, maintaining an optimistic attitude

and engaging positively with the community.

○ Effectively communicate GSG’s mission, goals, and programs to volunteers,

partners, and the public.

○ Collaborate with team members to foster strong relationships with

community stakeholders, enhancing GSG’s visibility and impact.

7. Process Improvement and Training

○ Implement processes to enhance operational efficiency and streamline

administrative functions.

○ Provide targeted training and guidance to volunteers and staff on operational

processes, volunteer management practices, and project protocols.

○ Maintain systems for tracking and managing volunteer sign-ups, project

requirements, and community inquiries.

Qualifications:

● Bachelor’s degree in Nonprofit Management, Project Management, or a related field,

or equivalent experience.

● 2+ years of experience in nonprofit project coordination, operations, or volunteer

management.

● Proficiency in Microsoft Office Suite, data management tools, and social media

platforms.

● Strong communication, interpersonal, and organizational skills, with attention to

detail and multitasking ability.

● Experience in volunteer recruitment, training, and management is preferred.

● Familiarity with gardening or environmental sustainability is a plus.


Growth Opportunities:

This position offers opportunities for professional development in grants management and

allocation strategy. Through training and mentorship, the Coordinator will gain skills in

tracking and managing grants and learn to contribute to financial planning that maximizes

GSG’s mission impact.

Working Conditions:

This position is based in Maui, Hawaii, with flexibility for occasional remote work. Some

evening and weekend hours may be required to support events and community

engagements.